SCHADS Payroll, HR & Rostering Support in Perth

A national holiday calendar is not enough for a Perth payroll. WA’s King’s Birthday falls on 28 September 2026, while Labour Day falls on 1 March 2027. Those dates need to flow through the roster, timesheet review and payroll settings, rather than being picked up after wages have been processed.

The supplied SCHADS public holiday rates are 250% of the ordinary rate for full-time and part-time workers, and 275% for casuals. Payroll review also needs to address overtime, broken shifts and sleepovers. A shift that looks routine on a roster can still need a closer check before pay is approved.

Location matters when a Perth organisation also operates elsewhere in WA. The City of Karratha and Town of Port Hedland observe King’s Birthday on 3 August 2026 instead of 28 September 2026. Keep the relevant work location visible when reviewing holiday treatment.

We check timesheets against rosters before every pay run, alongside award interpretation, leave balances and Single Touch Payroll lodgement. Use the WA public holiday guide for SCHADS payroll when preparing your holiday roster and reviewing exceptions.

When a worker changes availability or a participant’s support arrangement changes, the roster is only the starting point. The revised shift, the hours actually worked and the manager’s approval need to remain connected. Otherwise, payroll staff are left trying to reconstruct the change from messages while a pay run is waiting.

For example, a provider running two SIL houses in Perth might move a worker between houses to cover an absence. The useful record is more than the worker’s name on the replacement shift: it includes the changed location, actual hours and any sleepover details needing payroll review.

Our rostering administration builds around participant needs and worker availability, then checks the resulting timesheets before payroll. Differences can be raised for a manager’s decision, with the approved change recorded for later reference.

If your service footprint extends into Peel, include those locations in the roster discussion; our Mandurah payroll and rostering page covers that neighbouring area. Where shift records also support invoicing, Perth billing and claims support can help keep the administrative handover connected.

WA calls its worker screening clearance the NDIS Check. It is issued by the WA Screening Unit at the Department of Communities, with applications through DoTDirect. For a Perth manager bringing workers onto a roster, screening status should be easy to find alongside onboarding and induction records.

A cleared NDIS Worker Screening Check lasts 5 years and is recognised by NDIS providers in every state and territory. Keep the clearance details and expiry visible when onboarding someone who has worked interstate. Our WA worker screening guide explains the state’s check and application arrangements.

HR administration includes onboarding packs, contracts, induction records, and worker screening and training expiry tracking. The practical aim is to give managers a current record to review, rather than making them search through separate spreadsheets and inboxes whenever a worker’s details are needed.

Clear records also support audits and Fair Work enquiries. If your organisation needs help preparing the wider evidence behind its workforce processes, compliance and audit support in Perth can sit alongside the recurring HR administration.

The first discussion should focus on where your current process gets stuck. That might be inconsistent allowances, unexplained differences between rosters and timesheets, or worker records that need repeated follow-up. Bring those issues into scope so the work addresses the tasks your managers are actually carrying each pay cycle.

For a Perth organisation, also identify any services outside Greater Perth, including Mandurah or Bunbury, and any interstate approval dependencies. That gives the scoping discussion a clear view of work locations, AWST handovers and the people responsible for decisions.

• Agree which payroll, rostering and HR administration tasks need support.
• Identify the software and records used for each task.
• Set the approval process and how unresolved items will be returned to your managers.

Sahajilo offers month-to-month support with no lock-in contracts, and most providers are onboarded within 5 to 7 business days. Book a free 30-minute scoping call to discuss your existing systems and the work you want covered.