SCHADS Payroll, HR & Rostering Support in Mandurah

A published roster is the plan; a timesheet records what happened. When a worker finishes later, swaps a shift or covers a sleepover, the difference needs to be checked before payroll is prepared. Otherwise, managers are left trying to explain pay using records that tell different stories.

Our support includes timesheet-to-roster checks before every pay run, alongside SCHADS Award interpretation for penalty rates, overtime, broken shifts and sleepovers. The aim is to identify the detail needing review while the relevant shift information is still available.

• Compare rostered and recorded hours, including changed shifts.
• Check the relevant employment details and pay treatment.
• Keep leave balances and Single Touch Payroll lodgement connected to the payroll process.
• Record adjustments clearly for later review.

For Mandurah providers, this also creates a useful connection with NDIS billing and claims support. A difference between rostered, worked and claimed time deserves investigation. Keeping those records connected helps your finance and operations managers resolve the discrepancy without treating any single record as the complete answer.

WA public holidays need to be reflected in both the roster and the pay run. A payroll calendar copied from an eastern state can miss the dates relevant to Mandurah. King's Birthday falls on 28 September 2026, while Labour Day falls on 1 March 2027.

The supplied SCHADS public holiday rates are 250% of the ordinary rate for full-time and part-time employees, and 275% for casuals. Employment type and the relevant holiday date therefore need to be clear when checking a shift. Sleepovers and changed hours also need their own review within the pay calculation.

Regional exceptions should stay attached to the locations they concern. The alternative King's Birthday date of 3 August 2026 applies to the City of Karratha and Town of Port Hedland instead of 28 September 2026; it is not Mandurah's replacement date.

Our WA public holiday guide for SCHADS payroll gives managers a reference when reviewing upcoming rosters. We use your state's gazetted holidays in payroll preparation and flag relevant shifts for checking before approval.

A roster can look complete while a worker's onboarding or training record still needs attention. Keeping contracts, induction records, screening details and training expiries current gives managers better information when allocating work. It also reduces the need to reconstruct a worker's file when an audit or Fair Work enquiry arrives.

In WA, the NDIS Check is issued by the WA Screening Unit at the Department of Communities, with applications through DoTDirect. A cleared NDIS Worker Screening Check lasts 5 years and is recognised by NDIS providers in every state and territory. Recording the clearance and its expiry helps keep that information available beyond the initial onboarding process.

We support onboarding packs, contracts, induction records, and screening and training expiry tracking within your existing systems. Your managers can then see which records need follow-up rather than relying on a separate spreadsheet being remembered.

The WA worker screening guide provides a reference for onboarding administration. Keeping these records clear also supports compliance and audit preparation in Mandurah, particularly when roster decisions and worker documentation need to be reviewed together.

We work remotely inside your organisation's existing software. That can include tools such as Xero, MYOB, Careview, HCP, ShiftCare and AlayaCare, depending on the systems your organisation uses.

Mandurah operates on AWST, and WA providers work two to three hours behind the east coast. When planning payroll handovers, it helps to make the approval time, outstanding questions and responsible manager explicit. A clear handover gives your team a practical way to manage payroll queries alongside roster changes and participant service arrangements.

The starting conversation can cover your pay cycle, roster process, worker records and the exceptions taking up management time. From there, the scope can identify which administration tasks need support and what information is needed to begin.

You can book a free 30-minute scoping call to discuss your Mandurah operation. Most providers are onboarded within 5 to 7 business days, and the service is month-to-month with no lock-in contracts.